Spend Management
Spend management built for Indian compliance
Submit, approve, reimburse, and reconcile GST in one platform. Built for the workflows Indian finance teams actually use.
AI-powered receipt extraction
Forward a receipt via WhatsApp or snap a photo in-app. Claude extracts vendor name, GSTIN, invoice date, and amount. Verified by you in 5 seconds.
Multi-level approvals that enforce themselves
Set thresholds once. Auto-approve under ₹5,000. Route ₹5K–10K to managers. Escalate amounts over ₹10K to finance. Zero email threads.
GST reconciliation in 60 seconds
Upload GSTR-2B JSON. APOTSA's matching engine links each expense to supplier invoices. Flag Section 17(5) blocked ITC automatically. Export Tally CSV.
Instant UPI reimbursements
Powered by Cashfree. Process bulk payouts in one click. Money hits employee UPI accounts in 10 seconds. ₹2 per transaction.
Complete audit trail
Every approval, rejection, and payout logged automatically. Filter by employee, date, or category. Export for audits.
Built for Indian businesses
GSTIN validation, IFSC verification, UPI-first payouts, Tally export. Designed for the way Indian finance teams work.
How it works
From receipt to payout in 3 steps
Submit receipt
Upload a photo, forward a WhatsApp message, or fill in the form manually. AI auto-fills vendor, amount, and GST details.
Get approved
Automatic routing based on your approval policy. Small expenses auto-approve instantly. Larger amounts get reviewed.
Receive payment
Once approved, we process your reimbursement via UPI. Money arrives in your account within 10 seconds.
Frequently asked questions
How does GST reconciliation work?
You upload your GSTR-2B JSON file from the GST portal. APOTSA parses the file, extracts all supplier invoices, and fuzzy-matches them against your expenses using vendor name, GSTIN, and invoice amount. You'll see a match confidence score and can review unmatched items manually.
Which banks support reimbursements?
We support all UPI-enabled bank accounts for reimbursements. Employees can also provide bank account details (IFSC + account number) for NEFT transfers. Payouts are processed via Cashfree Payouts.
Can I import existing data?
Yes. You can import historical expenses via CSV. We also support direct integration with Tally for existing accounting data.
Is my data secure?
All data is encrypted at rest and in transit. We use Supabase (AWS) infrastructure. You can export or delete your data at any time. We never sell your data.
How long does setup take?
Most teams are up and running in under 30 minutes. Add your company details, set approval thresholds, invite your team, and you're done.